Employment Opportunities

Updated 04/29/08

SUBMIT APPLICATIONS TO:
HUMAN RESOURCES OFFICE
1407 WHEATON STREET
SAVANNAH, GEORGIA 31404

ALL APPLICATIONS WILL RECEIVE CONSIDERATION WITHOUT REGARD TO AGE, COLOR, HANDICAP, NATIONAL ORIGIN, RACE, RELIGION OR GENDER.

The following positions are now available:

Administrative Assistant

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Administrative Assistant

SALARY: $28,783.00 ($13.84/hour)

TO APPLY: SUBMIT APPLICATIONS TO:
HUMAN RESOURCES OFFICE
1407 WHEATON STREET
SAVANNAH, GEORGIA 31404

ALL APPLICATIONS WILL RECEIVE CONSIDERATION WITHOUT REGARD TO AGE, COLOR, HANDICAP, NATIONAL ORIGIN, RACE, RELIGION OR GENDER

POSITION SUMMARY:

The employee in this position is responsible for the performance of varied administrative and technical assignments pertaining to the administration of the Public Housing Department. Responsibilities include a variety of administrative assignments that require the application of judgment and initiative based on knowledge gained through experience. Position also requires the efficient use of Microsoft Office applications including, but not limited to, Word, Excel and Outlook.

ESSENTIAL JOB FUNCTIONS

Types correspondences, reports, forms and other materials from typed or handwritten copy. Work requires responsibility for spelling, punctuation, grammar and format. Work is performed through the use of a word processing system.
Composes letters, memorandums and reports using established formats and content as guides.
Screens calls and visitors; answers inquiries; provides information.
Receives and greets visitors.
Ability to provide assistance and guidance to Public Housing Department staff and residents in the absence of the Director.
Ability to work independently with consultants, residents and other entities to ensure required and appropriate management of grants.
Ability to develop and maintain computerized tracking systems for vacancy and rental turnaround; and occupied unit inspections.
Reviews and verifies records and reports to insure that required information is provided and is correct.
Maintains records and files for the department.
Maintains current budget for program and project.
Maintains supervisor's calendar and makes appointments as instructed.
Operates office machines and equipment including the operation of a personal computer.
Assists supervisor with completing required HUD documentation.
Performs related work as required.

REQUIRED KNOWLEDGE AND ABILITIES:

Knowledge of the general operations and procedures of a Public Housing Agency (PHA).
Knowledge of maintaining financial records and budgets.
Knowledge of various federal regulations and policy on admissions and continued occupancy.
Knowledge of office practices, materials, equipment and procedures.
Knowledge of business English, spelling and arithmetic.
Knowledge of the laws, regulations and policies of the department.
Skill in the operation of a personal computer and various word processing and spreadsheet programs.
Skill in the operation of a typewriter, calculator and other business machines.
Ability to establish and maintain effective filing systems and clerical procedures.
Ability to understand and follow quickly and accurately written and oral instructions.
Ability to compile data and to write clear and comprehensive reports.
Ability to establish and maintain effective relations with other employees.
Ability to meet and deal tactfully and courteously with the public.
Ability to use discretion in the handling of confidential information.
Ability to work in less than ideal conditions, e.g. noise, etc.

PHYSICAL REQUIREMENTS:

Must be physically able to operate a variety of automated office machines including computers, copiers, printers, facsimile machine, telephone, etc. Must be able to work, move, or carry objects or materials such as files, computer printouts, reports, calculator, pencils, legal pads, etc.

MINIMUM EDUCATION, TRAINING, AND/OR EXPERIENCE:

Graduation from an accredited high school with two years of college or business school with course work in business, office management, or related field and two years of experience; or an equivalent combination of education and experience which meets the required knowledge and abilities. Proficiency in word processing required.

SPECIAL REQUIREMENTS:

Possession of a valid driver's license.
Able to be covered under the Housing Authority's fidelity bond